Turn paper documents
into digital data you can truly use
ESSNext OCR & Digital Transformation helps convert scanned documents, images, legacy forms, and large physical archives into searchable digital data that can be connected with your Back Office systems and Smart City / Smart Water projects.
Available in both subscription and project-based models, aligned with typical TOR structures in Thailand.
From filing cabinets to searchable databases
Many organizations still store documents in metal cabinets, records rooms, or legacy file servers filled with scanned PDFs and images. Searching for information can take days, and it is difficult to reuse that data for analytics or to connect it with other systems.
ESSNext designs an end-to-end Scan · OCR · Validate · Import process tailored to Thai government agencies and enterprises, turning paper-based information into a real data asset that can be extended and integrated.
Thai & English document recognition
Support for Thai and English documents such as official letters, contracts, forms and personal document copies – powered by modern OCR engines that can be tuned and trained for your document types and fonts.
Structured data, not just plain text
We help design data structures and key fields, then map them into your target databases or Back Office systems, so the extracted information can be searched, reported and reused across your organization.
Validation & quality checks
Add validation steps such as ID and contract number checks, expiry dates, and cross-checking against existing master data before loading records into production systems, helping improve accuracy and compliance.
Security & PDPA alignment
Architected with PDPA and security in mind: role-based access control, encryption, and audit trails tracking who accessed which data and when – aligned with typical requirements of Thai public and private sectors.
What ESSNext delivers in OCR & Digital Transformation
More than just deploying OCR software, we focus on the process, data and people so that digital transformation becomes part of daily operations – not just a one-off project.
Document survey & grouping
- Analyze document types and volumes
- Group documents by importance and format
- Define a phased digitalization plan
Template & field definition
- Define fields that need to be captured
- Map them to your target systems and databases
- Create templates for each key document type
OCR & workflow configuration
- Tune OCR for language, font and scan quality
- Design Scan → OCR → Validation workflows
- Set access rights and approval flows
Back Office integration
- Import data into databases / back-office systems
- Integrate with DMS, ERP or CRM platforms
- Design APIs or batch exchange mechanisms
Dashboards & KPIs
- Monitor processed vs. pending document volumes
- Measure OCR accuracy and error rates
- Track processing time and productivity
Training & change management
Provide user training, quick-reference guides, and help redesign procedures so staff can work in a digital-first way without interrupting essential services.
Example use cases for OCR & Digital Transformation
This solution is suitable wherever large volumes of documents exist and there is a need to connect information with other ESSNext solutions.
Local governments (municipalities)
- Asset and contract registries
- Incoming–outgoing official letters
- Citizen complaints and service records
Smart City / Smart Water projects
- Digitizing field reports and inspection forms
- Feeding data into Smart City dashboards
- Keeping digital evidence alongside IoT sensor data
Enterprises & private sector
- Lease contracts, sales agreements, HR files
- Invoices, tax documents, billing archives
- Legacy customer files and interaction history
In many projects, OCR & Digital Transformation is designed to work together with Back Office systems, Chonnatee, or Smart City infrastructure, so “document data” can be fully connected with “field data and other systems”.
Subscription or project-based – your choice
To match different budgeting models and TOR requirements, ESSNext supports both yearly subscription and project-based delivery.
- Start with a small pilot then scale up later
- Plan multi-year roadmaps for phased digitalization
- Local Thai team working directly with your stakeholders
Subscription model
Ideal for organizations that want to start quickly with a predictable yearly cost, while benefiting from ongoing updates and monitored operations.
- Hosted / Cloud platform ready to use
- Managed system operations & backups
- Scales with increasing document volumes
Project-based delivery
Suitable for projects with clear TORs, high customization requirements, or when OCR is part of larger Smart City / Smart Water initiatives.
- Joint requirement workshops with your team
- Milestone-based delivery and on-site testing
- Technical documentation and optional source code handover
Not sure where to start with document digitalization?
Share sample documents, estimated volumes, and your current storage approach. The ESSNext team will help you design an OCR & Digital Transformation plan that fits your budget, constraints, and long-term vision.
Talk to ESSNext / Send us your TOR